Workspaces on mobile

At the bottom of Notion for mobile, you'll see a navigation bar that is always present.

• Tap 🏠 on the bottom of any page to go to your sidebar and expose all your top-level pages.

  • You will see familiar sections like Shared, Private, Favorites that match the desktop experience.

• Tap 🔍 to search your workspace.

• Tap 📥 to check your Inbox.

• Tap 📝 to create a new page.

If you are part of multi-member workspace, you'll see a sidebar section called Teamspaces.

Teamspaces are a dedicated area for every team within your organization or company, and can be customized on an individual basis. Learn more about teamspaces →

• Tap on the toggle next to any page in your sidebar to reveal pages nested pages.

  • For database pages, you can toggle to see the different views of that database.

• Tap on your current workspace's name to switch between the workspaces you belong to, create a new one, join another one, or log out.

Tap the 🔔 at the bottom to open this menu, which shows you notifications and changes that are relevant to you on Notion.

• Tap Inbox to see all revisions on pages you follow, and all mentions of you in the workspace.

• Tap Followed just to see edits made on pages you follow.

• Tap All to see all edits made by all users across the entire workspace.

• Tap This page to see changes, comments and mentions relevant only to the page you're currently looking at. You can also choose to follow the page here. Click on the clock icon to the right of any revision to go to that version (or restore it) in Page history.

While in a page, a toolbar appears above your keyboard. It contains all the options you need to add content to your page.

• Tap the + to see a full menu of other content block types you can add to your page. This replaces the / command functionality on desktop.

• From this toolbar, you can also @-mention a person or page, add a comment, insert an image, delete content, indent, select text color and highlight, and delete and duplicate a content block. Scroll horizontally to see all these options.

The ••• menu contains additional options, including but not limited to:

• Choose from three different typography choices to format your page.

• Customize page: Toggle the visibility of backlink and page comment sections.

• Lock page: Turn this on to prevent edits from being made.

  • Lock views: Turn this on to prevent others from changing properties and views.

• Page history: View past versions of the page going back 7 days (extended for paid plans).

• Show deleted pages: Opens up Trash so you can restore or permanently remove pages you've deleted.

• Export: Download the page as a file. Databases get saved as CSV files, while non-database pages get saved in Markdown. You can also export either as PDF or HTML.

• Move to: This opens up a menu where you can choose any other workspace or page to move the current page into.

Tap the share icon (square with upward arrow) to open this menu. From there, you can share the current page with others in a number of ways:

• Share page link: Tap this button at the top to open your mobile device's share sheet. You can copy the page link or directly share the URL.

• Share to web: Turn this on to publish your page to the web so anyone with the link can see it. Tap the dropdown menu that says Show link options for more control over permissions, duplication, and search engine indexing.

• Add people, groups, or emails: Tap this to invite other Notion users to the page.

  • Everyone: Turn this on to give every member in your workspace the ability to see the page. Tap the dropdown menu to the right and choose from Full access, Can edit, Can comment, Can view or No access to assign a level of access for people in your workspace.

  • Groups: You may also see groups that have been created in your workspace that you can assign different access levels to.

  • Guests: You can also add users outside of your workspace directly via email. They'll join as a guest.

Many more Notion settings are available on desktop. We've slimmed these down for mobile to include only:

• Notifications options for email and mobile push.

• The option to set, change, and remove a permanent password.

• The option to change your app appearance.

• The option to start calendar weeks on Monday instead of Sunday.

• Tap to see deleted pages split into two categories: all deleted pages, and sub-pages deleted off the current page you're looking at.

• Tap the trash icon to delete a page forever.

• Tap the arced arrow icon to restore a page to your workspace.