Top Standup Meeting Templates for Engineering Managers

Standup meetings are an efficient way for engineering managers to keep track of project progress, identify bottlenecks early, and ensure team alignment on daily goals. A well-structured Standup Meeting template in Notion can streamline this process by organizing updates in a consistent format, making it easier for the team to prepare and communicate their status quickly.

Before crafting your own Standup Meeting template, explore these curated options to simplify the process and enhance your team's productivity.

What Should Standup Meeting Templates Include?

Choosing the right Standup Meeting Template can streamline the daily check-ins, ensuring they are efficient and effective. Here are key components to look for in a template:

Clear Objectives: Each meeting should start with a clear statement of its goals. A good template will have a dedicated section to outline the objectives of the standup.
Team Member Updates: There should be a structured way for each team member to update on their progress, challenges, and next steps. This keeps the meeting focused and productive.
Blockers Identification: A section that helps identify and discuss any obstacles that might be hindering team members' progress is crucial for timely resolution.
Action Items: Post-meeting steps or tasks should be clearly defined at the end of the session. This ensures accountability and follow-through.

Effective templates foster communication and problem-solving, making them indispensable tools for engineering managers to maintain momentum and team alignment.

What Should Standup Meeting Templates Avoid?

Choosing the right Standup Meeting template is crucial for maintaining the efficiency and focus of your engineering team. Here are a few components to steer clear of:

Overly Detailed Tasks: Avoid templates that require entering too much detail about daily tasks, as it can consume time better spent on actual work.
Irrelevant Metrics: Templates that focus on metrics unrelated to current project goals can divert attention from critical issues that need discussion.
Fixed Participant Order: Avoid templates that prescribe a fixed speaking order, which can stifle spontaneity and lead to disengagement among team members.

Selecting a template that avoids these pitfalls will help keep your standup meetings concise and directly relevant to the day's priorities.

1Mixpanel's daily standup & tasks

To stay on track, Mixpanel's (S09) engineering teams meet twice a week to recap progress and plan ahead. Use their template to give your whole team a searchable record of meetings as they work through complex projects.

Uma prévia do modelo para Mixpanel's daily standup & tasks

2Meeting Agenda Template

With this template you can easily create a meeting agenda directly in Notion. It includes meeting data like date & time, attendees and documents to read or prepare before the meeting, the agenda itself with time allocation and names of presenters, and an additional notes section. During the meeting, write down actions to take after the meeting and who is responsible for each action. If you need the agenda on paper, export to PDF and print.

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3Daily standup dashboard

Easily maintain a record of your standup notes, work on any blockers that arise, and assign who is responsible for resolving them. Notion allows for easy asynchronous communication and collaboration. Use this template to keep everyone on the same page with their goals and mission.

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4Daily Standup Meeting

Simple daily scrum meeting template perfect for small to medium size teams, it contains daily meeting template + meeting notes template

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5Reunião de acompanhamento

Nosso modelo para reuniões de acompanhamento otimiza o processo de documentação das reuniões diárias ágeis. Com apenas um clique, você pode rapidamente gerar novas anotações de reunião, mantendo as atualizações do seu time bem organizadas e acessíveis. Esse modelo simples, mas igualmente eficiente, mantém todo o time alinhado e ajuda a garantir uma comunicação efetiva, deixando suas reuniões de acompanhamento mais produtivas.

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6AngelList's meetings

AngelList’s product team uses Notion to streamline its weekly updates. Members of the product sub-teams submit short, written updates before each meeting. Participants read through updates relevant to them or their teams and make comments for the first few minutes of the meeting — then, the rest of the time is designated for conversation. What used to be many meetings is now consolidated into a single standup.

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7Meeting Center

Conquer meeting chaos!
This Notion template lets you capture notes effortlessly, organized by category and date. Switch between calendar and other views for easy browsing after a marathon of meetings. Check it out and watch your productivity soar!

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8Daily Standup Summary

This template facilitates individuals in capturing their daily standup status using standardized questions, while also allowing them to document todos and blockers for resolution. It offers insights into best practices and includes a sample software engineering team meeting, enhancing the sharing of daily status updates and providing a visual overview of their ongoing tasks.

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9Remote standups

Use this template to keep everyone at your company updated on what people are doing right now. Each team can create a new page for members to say what they did yesterday and plan to do today.

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10Marketing Standup

Enhance productivity and collaboration in team meetings using this Meeting Flow template. The bulk of the meeting is dedicated to discussions where team members can propose topics and vote on them. Additionally, the template provides space for asynchronous updates to share accomplishments, plans, and seek help from the team.

Uma prévia do modelo para Marketing Standup

Closing Thoughts

Implementing these templates streamlines communication and ensures that all critical issues are addressed efficiently. This structured approach saves time and enhances team cohesion.

Start using these templates in your next meeting to see immediate improvements in productivity and team alignment. The clarity brought by a structured format will lead to more focused discussions and actionable outcomes.

What is a Scrum Master?

A Scrum Master facilitates daily standup meetings, ensuring that the team adheres to agile practices and helps remove obstacles that may impede project progress.

What is a Timebox?

In the context of standup meetings, a timebox is a strictly enforced time limit set for the duration of the meeting to ensure efficiency and focus, typically 15 minutes.

What is a Parking Lot?

A Parking Lot is a term used during standup meetings for topics that arise and require further discussion but are not immediately relevant to the daily goals, thus set aside for later review.