Top Sprint Planning Templates for Product Managers

Sprint planning is a key activity for product managers, streamlining the path from concept to deliverable by breaking down work into manageable sprints. This process facilitates clearer communication, better team collaboration, and more accurate goal setting. A Sprint Planning template in Notion can further ease this process by providing a structured and repeatable framework, ensuring that teams can focus on the work at hand without getting bogged down by organizational logistics.

Before you dive into crafting your very own Sprint Planning template, it might be helpful to explore these carefully selected examples below to simplify your approach.

What Should Sprint Planning Templates Include?

Choosing the right Sprint Planning template can streamline your project management process and enhance team productivity. Here are key components to look for in a high-quality template:

Goal Definition - A section dedicated to defining the sprint goals clearly. This helps ensure all team members are aligned and understand the primary objectives.
Task Breakdown - The template should allow for detailed task breakdowns, making it easier to assign responsibilities and estimate timelines effectively.
Resource Allocation - It's crucial to have a component that outlines the resources available for the sprint, including team member availability and tools.
Risk Assessment - A good template includes a method for identifying potential risks and their mitigation strategies, ensuring proactive problem management.

Selecting a template with these components will help you manage sprints more effectively, fostering a productive and collaborative environment.

What Should Sprint Planning Templates Avoid?

Choosing the right Sprint Planning template is crucial for streamlining your project management processes. However, not all templates are created equal, and some features can actually hinder your team's progress rather than help it.

Overly Complex Layouts: Avoid templates with complicated structures that can confuse team members. Simplicity in design ensures that everyone understands their tasks and deadlines clearly.
Fixed Time Slots: Templates that rigidly define time allocations for each task can restrict flexibility. Teams should be able to adjust their timelines based on real-time progress and challenges.
Non-Collaborative Features: Steer clear of templates that do not support collaboration. Sprint planning is a team effort, and the ability for multiple users to edit and update in real-time is essential.

Selecting a template that avoids these pitfalls will facilitate a more efficient and adaptive sprint planning process, ensuring better outcomes for your projects.

1ロードマップ

このテンプレートで、すべてのプロジェクト作業をトラックします。エピックやスプリント、タスク、バグ別にプロジェクトを整理することが可能です。データベースは、ステータスや担当者、PMごとなど、さまざまな方法でプロジェクトを表示できます。

タスクの種類ごとに作成されたデータベーステンプレート、および重要な情報を追跡するためのカスタムプロパティを使用することで、効率的な管理が実現できます。

2課題管理

このテンプレートを使って、あらゆる規模・方式のエンジニアリングプロジェクトを管理します。アジャイル方式を採用しているチームでは、各プロジェクトをタスクに分解し、バックログに優先順位をつけてから、タスクをスプリントに編成することができます。ステータス、優先度、チームでフィルタリングして、自分の仕事をお好みに合わせたビューで見ることができます。さらに、GithubやFigma、Slackなど、他の重要なツールと連携して、すべての仕事を一か所で管理することができます。

3Small Design Agency Task Management

This template helps to organise incoming work from the client account management teams into a creative design team at a small design agency. Often there are competing creative deadlines across account management teams which can lead to miss management of task priorities. On this template both the management team and creative team have their own workspace which is connected together, providing a way to manage creative tasks.

Small Design Agency Task Managementのテンプレートのプレビュー

4Notion Engineering Dashboard

The Notion Engineering Dashboard is an easy-to-use workspace for you to track your tasks, stories, epics, sprints, and meetings. With this Notion setup you can cut out clutter and focus on your highest priority tasks, without losing track of important details.

Notion Engineering Dashboardのテンプレートのプレビュー

5Product Backlog w/ DoR and DoD

Get started with your project with this straight-forward Product Backlog template with pre-defined Definition of Ready and Definition of Done. Your project doesn't have to be a software or something complex in order to use this. It can fit to any application or use case, whether for personal or business purposes. You will be guided what data to populate in Epic, PBI, User Story, Acceptance Criteria, etc., based on the samples provided.

Product Backlog w/ DoR and DoDのテンプレートのプレビュー

6スプリント計画会議

スプリント計画会議テンプレートは、スプリント計画を円滑に行うために設計された時間効率の良いツールです。今日の日付が付いた新しいスプリント会議のページをワンクリックで作成できます。テンプレートには、前回のスプリントのレビュー、次回のスプリントの計画など、ディスカッションを促進するための構造化されたセクションが含まれています。また、関連するスプリントへのリンクを合わせて記載するのもお勧めです。この体系化されたシンプルなテキストベースのアプローチで、スプリント計画を集中的かつ効果的に行うことができます。

7Action Plan

The Action Plan Template helps you to create action plans easily.

By creating an action plan you’ll able to gain a clear understanding of your short-term objectives are.

By creating an action plan you’ll be able to streamline your efforts and stay focused on what truly matters.

8Software Development Lifecycle (SDLC)

It helps to create an work flow in IT departments

Software Development Lifecycle (SDLC)のテンプレートのプレビュー

9Weekly Sprints

Are you someone who wants to plan out your week ahead? Or someone who wants to track their weekly habits?

Here's a simple to use weekly planner, where you can set your goals for the week in one of the 4 categories: Personal, Professional, Health and Social. Add your TODOs for the week in those columns or track your habits.

You can easily add a new week with the button and take a look at your older weeks' progress in the History section as well. Personalise it as you like and make it work for you.

10Definition of Ready Checklist

The Definition of Ready (DoR) is a crucial concept in agile development that outlines the criteria a user story must meet before it can be implemented. This checklist will provide teams with a comprehensive framework for effectively defining the DoR and by following it, teams can ensure that user stories are well-prepared, reducing ambiguity and improving efficiency.

Definition of Ready Checklistのテンプレートのプレビュー

Closing Thoughts

Utilizing these templates streamlines the planning process, ensuring that all team members are aligned with the project goals. This clarity leads to increased productivity and more efficient use of resources.

By adopting these templates, you can significantly reduce the time spent on planning. This allows more time for execution and innovation. Start implementing these tools today to see tangible improvements in your project outcomes.

What is a Velocity?

Velocity is a measure of the amount of work a team can tackle during a single sprint and is calculated at the end of the sprint by totaling the points for all fully completed user stories.

What is a Burndown Chart?

A burndown chart is a graphical representation of work left to do versus time. It is very useful in sprint planning to track the progress of the sprint and predict the likelihood of achieving the sprint goal.

What is a Sprint Goal?

A sprint goal is a single, concise statement drafted by the scrum team that defines what the team plans to achieve during the sprint. It provides guidance to the team on why it is building the increment.