Top 10 Standup Meeting Templates for Software Engineers

Standup meetings serve as quick check-ins that help software engineers sync on their progress, identify any roadblocks, and coordinate effectively as a team. A well-structured Standup Meeting template in Notion can streamline this process, ensuring that meetings are succinct yet informative, allowing teams to maintain focus on their projects. Before diving into creating your own Standup Meeting template, consider exploring the examples provided below to simplify the process.

What Should Standup Meeting Templates Include?

Choosing the right Standup Meeting Template can streamline your daily check-ins, ensuring they are efficient and effective. Here are key components to look for in a Notion template:

Clear Objectives: The template should clearly outline the goals of the standup, helping team members stay focused on what needs to be discussed.
Participant List: It should include a section for team member names to track attendance and contributions, enhancing accountability.
Time Tracker: A built-in timer or time tracker ensures that discussions are brief and to the point, respecting everyone's time.
Action Items: There should be a dedicated area to list action items and assign responsibilities, facilitating follow-ups post-meeting.

Selecting a template with these components will help maintain the pace and productivity of your software engineering team's standup meetings.

What Should Standup Meeting Templates Avoid?

Choosing the right Standup Meeting template is crucial for maintaining the efficiency of your team's daily check-ins. Here are a few elements to steer clear of:

Overly Complex Layouts: Templates with too many sections or complicated designs can confuse participants and detract from the main focus of the meeting.
Unnecessary Jargon: Avoid templates that use technical jargon or industry-specific terms that might not be understood by all team members.
Rigid Question Structures: Templates that do not allow customization of questions can restrict the flow of information and may not cover all relevant topics for your team.

Selecting a template that avoids these pitfalls will help ensure that your standup meetings are productive and inclusive, fostering better communication and teamwork.

1Mixpanel社日次ミーティング＆タスク管理

Mixpanel社のエンジニアリングチームは、進捗状況を確認し、今後の計画を立てるために週に2回ミーティングを行っています。このテンプレートは、複雑なプロジェクトを進める上で、チーム全体に検索可能なミーティングの記録を提供します。

2Meeting Agenda Template

With this template you can easily create a meeting agenda directly in Notion. It includes meeting data like date & time, attendees and documents to read or prepare before the meeting, the agenda itself with time allocation and names of presenters, and an additional notes section. During the meeting, write down actions to take after the meeting and who is responsible for each action. If you need the agenda on paper, export to PDF and print.

3Daily standup dashboard

Easily maintain a record of your standup notes, work on any blockers that arise, and assign who is responsible for resolving them. Notion allows for easy asynchronous communication and collaboration. Use this template to keep everyone on the same page with their goals and mission.

4Daily Standup Meeting

Simple daily scrum meeting template perfect for small to medium size teams, it contains daily meeting template + meeting notes template

5進捗会議

このテンプレートで、日々の進捗会議の内容をスムーズに記録します。ワンクリックで新しい会議のページを素早く作成し、チームの近況を整理して閲覧しやすく保つことができます。このシンプルかつ効率的なテンプレートでチームの足並みを揃え、効果的なコミュニケーションを実現して進捗会議の生産性を高めましょう。

6AngelList's meetings

AngelList’s product team uses Notion to streamline its weekly updates. Members of the product sub-teams submit short, written updates before each meeting. Participants read through updates relevant to them or their teams and make comments for the first few minutes of the meeting — then, the rest of the time is designated for conversation. What used to be many meetings is now consolidated into a single standup.

7Meeting Center

Conquer meeting chaos!
This Notion template lets you capture notes effortlessly, organized by category and date. Switch between calendar and other views for easy browsing after a marathon of meetings. Check it out and watch your productivity soar!

8Daily Standup Summary

This template facilitates individuals in capturing their daily standup status using standardized questions, while also allowing them to document todos and blockers for resolution. It offers insights into best practices and includes a sample software engineering team meeting, enhancing the sharing of daily status updates and providing a visual overview of their ongoing tasks.

9リモート会議：日次定例

今、誰が何をしているのか、社内の誰もが分かるように共有します。チームごとに新しいページを作成し、メンバーが昨日何をしたか、今日何をする予定かを報告することができます。

10Marketing Standup

Enhance productivity and collaboration in team meetings using this Meeting Flow template. The bulk of the meeting is dedicated to discussions where team members can propose topics and vote on them. Additionally, the template provides space for asynchronous updates to share accomplishments, plans, and seek help from the team.

Closing Thoughts

Implementing these templates can streamline your daily standups, ensuring they are efficient and focused. This leads to better time management and more productive meetings.

By adopting these structured formats, teams can enhance communication and clarity, reducing misunderstandings and focusing on critical issues. Start using a template today to see the benefits.

Encourage your team to choose a template that best suits your project's needs. Regular use will foster a habit of concise and effective meetings, boosting overall team performance.

What is a Scrum Master?

A Scrum Master facilitates daily standup meetings, ensuring that they are productive and that all team members are focused and engaged.

What is a Timebox?

In the context of standup meetings, a timebox is the strictly enforced time limit set for the duration of the meeting to ensure efficiency, typically 15 minutes.

What is a Blocker?

A blocker is an issue or task that prevents a team member from progressing with their work, often discussed during standup meetings to seek resolution or assistance.