Best 10 Standup Meeting Templates for Software Developers

Standup meetings are a quick and efficient way to keep software development teams aligned on project progress, identify any roadblocks, and plan for the day ahead. A well-structured Standup Meeting template within Notion can simplify this process by offering a standardized format for sharing updates, ensuring that these brief meetings remain focused and productive. Before you start crafting your own template, it might be helpful to explore these Standup Meeting templates to streamline your team’s daily check-ins and foster a more organized workflow.

What Should Standup Meeting Templates Include?

Choosing the right Standup Meeting Template can streamline the daily check-ins, ensuring they are efficient and effective. Here are key components to look for in a good template:

Clear Objectives: The template should clearly outline the goals of the standup, helping team members stay focused on what needs to be discussed.
Participant List: It should include a section for listing all participants to ensure everyone knows who is involved and responsible for updates.
Time Limits: A good template will have predefined time limits for each section to keep the meeting concise and on track.
Action Items: There should be a dedicated area for noting down action items and assigning responsibilities, making it easy to follow up.

Selecting a template with these components will help maintain the momentum of your project and ensure every team member is aligned and accountable.

What Should Standup Meeting Templates Avoid?

Choosing the right Standup Meeting template is crucial for streamlining your team's daily check-ins. However, certain elements can hinder rather than help. Here are three key components to steer clear of:

Overly Complex Structures: Avoid templates that include too many sections or complicated instructions. They can consume time that should be spent on discussing progress and blockers.
Fixed Participant Roles: Templates that assign fixed speaking roles or order can restrict spontaneity and the natural flow of conversation, which is vital for uncovering hidden issues.
Non-Editable Sections: A good template should be adaptable. Avoid those that do not allow you to modify sections as your team's needs evolve over time.

Remember, the best template is one that facilitates communication and efficiency without becoming the focus of the meeting itself.

1Mixpanel社日次ミーティング＆タスク管理

Mixpanel社のエンジニアリングチームは、進捗状況を確認し、今後の計画を立てるために週に2回ミーティングを行っています。このテンプレートは、複雑なプロジェクトを進める上で、チーム全体に検索可能なミーティングの記録を提供します。

2Meeting Agenda Template

With this template you can easily create a meeting agenda directly in Notion. It includes meeting data like date & time, attendees and documents to read or prepare before the meeting, the agenda itself with time allocation and names of presenters, and an additional notes section. During the meeting, write down actions to take after the meeting and who is responsible for each action. If you need the agenda on paper, export to PDF and print.

3Daily standup dashboard

Easily maintain a record of your standup notes, work on any blockers that arise, and assign who is responsible for resolving them. Notion allows for easy asynchronous communication and collaboration. Use this template to keep everyone on the same page with their goals and mission.

4Daily Standup Meeting

Simple daily scrum meeting template perfect for small to medium size teams, it contains daily meeting template + meeting notes template

5進捗会議

このテンプレートで、日々の進捗会議の内容をスムーズに記録します。ワンクリックで新しい会議のページを素早く作成し、チームの近況を整理して閲覧しやすく保つことができます。このシンプルかつ効率的なテンプレートでチームの足並みを揃え、効果的なコミュニケーションを実現して進捗会議の生産性を高めましょう。

6AngelList's meetings

AngelList’s product team uses Notion to streamline its weekly updates. Members of the product sub-teams submit short, written updates before each meeting. Participants read through updates relevant to them or their teams and make comments for the first few minutes of the meeting — then, the rest of the time is designated for conversation. What used to be many meetings is now consolidated into a single standup.

7Meeting Center

Conquer meeting chaos!
This Notion template lets you capture notes effortlessly, organized by category and date. Switch between calendar and other views for easy browsing after a marathon of meetings. Check it out and watch your productivity soar!

8Daily Standup Summary

This template facilitates individuals in capturing their daily standup status using standardized questions, while also allowing them to document todos and blockers for resolution. It offers insights into best practices and includes a sample software engineering team meeting, enhancing the sharing of daily status updates and providing a visual overview of their ongoing tasks.

9リモート会議：日次定例

今、誰が何をしているのか、社内の誰もが分かるように共有します。チームごとに新しいページを作成し、メンバーが昨日何をしたか、今日何をする予定かを報告することができます。

10Marketing Standup

Enhance productivity and collaboration in team meetings using this Meeting Flow template. The bulk of the meeting is dedicated to discussions where team members can propose topics and vote on them. Additionally, the template provides space for asynchronous updates to share accomplishments, plans, and seek help from the team.

Closing Thoughts

Implementing these templates can streamline your daily standups, ensuring they are efficient and focused. This leads to better time management and increased productivity among team members.

Start using these templates today to see immediate improvements in your team's communication and project tracking. The structured format helps in keeping discussions concise and on-point.

What is a Scrum Master?

A Scrum Master is a facilitator for an agile development team, ensuring communication and efficiency during the standup meetings.

What is a Timebox?

A Timebox is a previously agreed period of time during which a person or a team works steadily towards completion of a goal; in standups, this is typically 15 minutes.

What is a Daily Scrum?

The Daily Scrum is a daily meeting for agile teams to plan work for the next 24 hours, often synonymous with a standup meeting in Scrum methodology.